If you are representing a buyer, this article will guide you through the process of entering a new deal and explain the various sections within the buyer rep deal page layout, including deal stages and functions of each component (related list).
List Views
When you enter the Deal Pipeline tab under Buyer Rep, you will have two views available to display your records.
The Table view is the default and looks similar to a spreadsheet. You can edit fields to display in the columns, as well as filter and sort.
The Kanban view shows tiles (records) that are sorted into columns. You can change how the columns and summaries display via the Kanban settings option. Generally, for the Deal Pipeline, the columns are set to the Deal Stages, and it summarizes by Gross Commission.
Deal Stages - Buyer Rep
The standard Deal Stages for Buyer Rep are listed below. We recommend that your organization customize these to your specific workflow.
Prospect
Identify Acquisition
Underwrite
LOI/Offers
Escrow/Due Diligence
Closed
Testing
Sections
Details hold basic information of the deal, like Deal Name, Lead Broker, Client Company and Contact, Stage and Status.
Pipeline Management holds information pertaining to the commission and how it is split with the house.
Client Requirements holds the requirements of the client pertaining to the specific deal, like minimum and maximum purchase price, property type and class, etc.
DD/Escrow/PSA holds information such as the Seller name and company, total selling price, price per square foot, and due diligence details.
Loan Information holds information pertaining to the details of your client's loan, including the loan value, LTV and Loan Rate.
Associated Parties
Associated Parties are anyone that you add to a deal, whether they are an Internal Colleague or External Contact.
Internal Colleague could be a co-broker, an associate or, in the example below, an analyst. You can give them access to the deal and also split the commission with them here. Additionally, you can select their access level, which will determine if they can view and edit or only view the details of the deal.
External Contacts link a contact in your system to the deal and also assign them a role; that role can be anyone from the Seller Rep on the other end of the deal, to a secondary owner, to the property manager.
Site Selection
Site Selections hold information (including tour data) pertaining to all possible site selections that have been chosen for this particular client and deal.
Offers
The New Offer button will prompt you to capture information pertaining to any new Offer, as well as keep track of that offer's status and other pertinent information.
Activities
All activities, past or future, are held in the Activities section of the deal pipeline. This section serves as a running record of all activities or interactions that pertain to this deal. You can log calls, emails, events and create tasks from here.
Please reach out to Product Support (rethinkcrm@buildout.com) if you have any questions about Deal Pipeline - Buyer Rep.